The descriptions of the duties of AMV MaCCRA Officers, Board Members, Committee Chairs, and the functions of AMV MaCCRA’s committees are framed by the Purposes and Goals of the Chapter as articulated in Article III of the Bylaws of July 23, 2021. – October 9, 2022

We will advance and protect the rights, the financial security, and the life satisfaction of the residents of Asbury Methodist Village.

We shall lobby and otherwise advocate the interests and preferences of AMV residents when decisions are considered by the State of Maryland, by Montgomery County, by the City of Gaithersburg, by Asbury Communities, by Asbury Atlantic, and by Asbury Methodist Village administrators.
We shall educate and mobilize residents of AMV on behalf of MaCCRA’s legislative program and work to gain support from the Montgomery County delegation to the legislature.
We shall maintain supportive relationships with other Maryland chapters of MaCCRA.
We shall encourage all residents of AMV to be supportive members of MaCCRA.
We shall encourage membership in the National Continuing Care Residents Association (NaCCRA) and cooperate with the legislative efforts of NaCCRA.

AMV MaCCRA Officer and Board Member Job Descriptions.

President (Chief Executive).

1. Appoints committee chairs for standing committees, and, for any ad hoc committees found necessary with the advice and consent of the Board.

2. Guides the determination of chapter and committee objectives.

3. Oversees the execution of the decisions of the Board.

4. Represents the chapter in its relationships with AAI and ACOMM and with resident leaders (e.g. COC, CCAV). May delegate others to do so.

5. Sets the agenda for and presides at board meetings.

Vice President.

1. Presides at board meetings in the absence of the President.

2. Plays the principal role assisting the President in setting objectives.

3. Assists committee chairs as requested by a committee chair or the President.

4. Co-represents, with the President, the chapter in its relationships with AAI and ACOMM and with resident leaders (e.g. COC, CCAV).

Treasurer.

1. Manages the chapter’s bank relationship and checking account (currently Sandy Spring Bank).

2. Receives, categorizes and deposits all revenues; and disperses payments to State MaCCRA and other certified creditors.

3. Prepares and presents the account status at each board meeting.

4. In coordination with the Communications Committee, updates the member database on a regular basis.

Secretary.

1. Takes minutes of board meetings, edits, distributes to Board members, and disseminates them to all members by blast email and posting on the website.

2. Maintains an archive of Chapter Minutes and all reports and other important documents presented at Board meetings.

Members of the Board of Directors.

The duties of the members of the Board of Directors are described in the Bylaws of AMV Chapter of MaCCRA Articles V and VI dated July 23, 2021.

AMV MaCCRA Committee Job Descriptions.

Committee Chairs.

There are three standing committees: The Continuing Care Committee, The Fiduciary Accountability Committee and the Legislation and Regulation Committee. The tasks of each committee are subject to their topic area, but the committee chairs will have similar duties and responsibilities as follows:

1. Lead the process of identifying and refining the applicable areas of inquiry as they relate to Committee objectives.

2. Identify the rules and regulations, standards, and the key people at AMV and its owners AAI & ACOMM as they relate to Committee objectives.

3. Recruit committee members with the advice and consent of the president.

4. Set the agenda for and conduct periodic committee meetings as needed.

5. Coordinate assignments to accomplish the work plan within the committee.

6. Oversee production of board and/or all-member meeting presentations.

7. Report to the board their findings and recommend actions needed to achieve their objectives.

8. Prepare and present the Committee’s findings and board-approved action plans at all-member meetings, and/or if urgent, via all-member emails.

Fiduciary Accountability Committee.

The charge of this committee is to ensure that the owner-operators of AMV are fulfilling a high-level fiduciary obligation to all residents. The Committee will:

1. Identify the salient processes and accompanying data regarding the revenues, expenses, sources, audits, and key people that define and manage the financial aspects of Asbury Communities (ACOMM) and Asbury Atlantic (AAI).

2. Review the reporting of financial policy and practice pertinent to the foregoing.

3. Based on its reviews, establish plans for AMV MaCCRA to address resultant issues and recommend actions appropriate for board consideration and approval.

Legislation and Regulation Committee.

The charge of this committee is to ensure that AMV residents have and understand all their legal rights. The Committee will:

1. Review the State of Maryland and federal legislative statutes and associated regulations that specify oversight of CCRCs throughout the continuum of care. Compare how the owner’s (ACOMM and AAI) policies and practices comport with the law and regulations.

2. Maintain a regular relationship with MaCCRA’s legislative liaison [legislative liaison is the term used by State MaCCRA] Brocato and Shattuck in Annapolis as AMV MaCCRA’s representative.

3. Work with State MaCCRA in support of its work to influence legislation and regulations for the benefit of CCRC residents.

4. Maintain a regular relationship with ACOMM’s general counsel for transparency if the committee finds research into the corporate filings necessary.

5. Formulate any plans the committee feels necessary for AMV MaCCRA to take actions arising from these relationships, and gain board approval for these actions.

Continuing Care Committee.

The charge of the Committee is to work to ensure that AMV residents have access on campus to high quality care at all levels of the continuum of care. The Committee will:

1. To the extent possible, stay informed regarding the quality of care provided to residents at the two long-term care facilities on campus and work with the administration to resolve issues that may arise.

2. Work with the administration to put in place the supports needed to promote the safety and well-being of residents who are no longer capable of living independently.

3. Advocate for a QA (Quality Assurance) system with oversight of in-home care in residential living.

4. Recommend any actions needed to strengthen good working relationships among AMV MaCCRA, this committee, and administrative staff.

Communications Committee.

The charge of the Communications Committee is to support the Officers, Board, and three action committees in disseminating information the Chapter deems important to all its members. The Committee will:

1. Develop, monitors, and up-dates policies and procedures pertaining to chapter communications.

2. Set parameters for the design of the web site and vets and updates the content.

3. Set parameters for the design of and provides copy for the chapter digital and print communications ( e.g. articles for Village Life, reports for members, annual membership drive materials, a newsletter) in collaboration with committee chairs and the president.

4. Solicit member input for chapter communications.

5. Handle planning for and execution of arrangements for all member meetings, including venue reservation, notices, handouts, etc.

6. As approved by the board, conduct member surveys, including collating and promulgating results to the Board and if appropriate, to all members.

7. In coordination with the Treasurer, prepare reports on AMV membership numbers for the Board, including lapsed members and break downs by each community.

Annual Membership Solicitation.

Since the board and its committees are populated by residents of all eight AMV communities, no separate Membership Committee is proposed. Rather, every board member is encouraged to promote membership “in house.” In addition, there will be an annual “membership drive” via print and digital media prepared by the Communications Committee.

Note.

The work plans of the committees described herein pertain to the operations of AMV Asbury under the existing owner/resident model for traditional CCRCs. The market and literature pertaining to future retiree choices of senior living environments describe models different from the traditional non-profit CCRC with its continuum of care. ACOMM’s task in looking to the future is, therefore, of necessity, to explore possible changes to its traditional CCRCs. It is AMV MaCCRA’s intention to seek the ACOMM/AAI transparency needed to be able to help shape possible changes and thereby protect existing resident interests.